What Is an Accessible PDF?

Ensure Every Client, Investor, Employee and Prospect Can Access Your Documents

Many of us fail to consider the visually-impaired browsing experience. It’s a greatly underestimated area — as many as 20% of internet users have some form of visual impairment. 1 in 3 adults will experience blindness or partial sight as they age.

If your documents are inaccessible on the web, you’re losing business and credibility.

The Benefit of Accessible PDFs

What’s the advantage of accessible PDFs? Quite simply, they allow users of adaptive technology to comprehend and navigate content. Without this functionality, adaptive technology may interpret the document in the wrong order, without important graphics, or in a format too jumbled for the user to comprehend.

All formatting ensures information is presented the way the author intended. Here are some of the requirements of remediation:

  • Tags and tabbing order determine the correct reading order
  • Table of Contents and Bookmarks allow the user to access the content they really need
  • Descriptive text (ALT-Text) for images and graphics ensure all users understand the message
  • Forms are electronically fillable while using adaptive technologies, allowing all users to independently complete them
  • Colour contrast and font size guidelines ensure readers with low vision can see all content
  • The Accessible PDF Process

    STEP 1

    Get a Quote

    We work with you to find cost-effective solutions.

    STEP 2

    Send Your Documents

    Email us your PDFs – it’s as simple as that.

    STEP 3

    Advanced Coding

    PDFs are reworked to become accessible and interactive with assistive technologies.

    STEP 4


    We’ll send back compliant, highly-usable PDFs ready to go.

    When you receive a document back from Accessibil-IT, it will retain its original look. However, we will have added:

  • An invisible layer of instructions to guide adaptive technologies through your document. Instructions in ‘accessibility terms’ include:

  • Semantic markup (commonly referred to as “Tags”) which includes:
    • Headings
    • Paragraphs
    • Lists
    • Proper mark up of table data, column headings and row headings
    • Formulas
    • Links
    • Bookmarks
    • Table of Contents which link to the correct pages
    • Identification of Headers and Footers

  • Descriptive text for graphics, images, and charts

  • Form fields which are fillable for all users, and will have field instructions for how the field is to be completed

  • Colour contrast and font size that meets minimum requirements.

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